FREQUENTLY ASKED QUESTIONS
What is Re-Enrollment?
Re-enrollment is an annual data collection process that schools use to update enrollment records of the current student body. The information is used as the school makes plans for the upcoming school year.
Why Does Re-Enrollment Matter? And why do we go through this every year?
The GCA administrative team engages in a tremendous amount of planning to ensure that we are prepared to fulfill our mission of providing quality Christian education. Until GCA families confirm their intention to enroll for the upcoming year, we cannot make solid plans for staffing, programs, materials, curriculum, and facility usage. In past years, many families have waited until August to let us know whether or not they are returning, requiring us to make last minute changes in staffing, programs, materials and facility usage. We take the stewardship of tuition dollars very seriously, and we want to invest tuition revenue wisely with God’s direction and with our students in mind, so that we can provide the best programs possible and hire the best possible staff.
How is Continuous Enrollment different from Re-Enrollment?
Prior to this year, re-enrollment was an “opt-in” program. We annually asked every family, “Are you coming back?” In a sense, we were penalizing the vast majority of families by forcing everyone to go through the whole re-enrollment process each and every year. By moving to Continuous Enrollment, we will be flipping that script. Rather than an OPT-IN annual re-enrollment process, GCA’s annual re-enrollment will become OPT-OUT.
How will Re-Enrollment be changing this year?
This year’s re-enrollment process will be exactly the same as it was last year with the exception that our families will be submitting their Continuous Enrollment contract in place of the yearly Enrollment and Tuition Agreements.
What will the Re-Enrollment process look like for the next few years?
Spring of 2020 (This year)
All families will submit their Re-enrollment paperwork online for each student through RenWeb by April 1
All families will sign the Continuous Enrollment Contract and submit to the admissions office by April 1.
All families will submit their $315 Registration Fee ($100 is paid on RenWeb at the time Re-enrollment paperwork is submitted and $215 is due to the finance office by April 1).
Spring of 2021
Spring of 2022
Families will not have to complete any paperwork!
Families will not have to submit a registration fee! (The $315 Registration Fee was already rolled into tuition during the 2021-2022 School year, so there will be no additional payment!)
This means our families will not have to do anything at all to re-enroll!
Moving forward, the typical re-enrollment season will simply be a communication reminder from the GCA office informing families that might be thinking about leaving our school to notify us by March 15.
Will I still have to pay an annual Re-Enrollment fee?
The $315 Registration Fee will be due for both this spring and the spring of 2021. For the 2021-2022 school year, we will be rolling the $315 Registration Fee into tuition and it will be spread evenly among your tuition payments instead of paying it as a lump sum in the spring of 2022.
School year totals will be the same (plus annual tuition increases), but the configuration of how and when the registration fee is paid will change to help our families from taking a huge “hit” in the spring in terms of having both tuition payments and registration fees due at the same time. The following chart is meant to serve as an example of this:
**This chart is based on the GCA 2019-2020 published tuition rates and does not include any multiple student, pre-pay or other discounts. This chart is meant to be an example only.
What is the penalty if I break the Continuous Enrollment contract?
Starting in the spring of 2021, Families that notify GCA by March 15 may withdraw without penalty. GCA families that break the Continuous Enrollment contract by withdrawing their child(ren) on March 16 through July 31 will be contractually obligated to pay a $500 Late Withdrawal Fee per child. This fee will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.
We make many financial purchases and decisions in the spring based upon the number of students enrolled in each class. Examples of this are purchasing textbooks and consumable materials for each student and making financial decisions in terms of staffing needs.
Families that withdraw on or after August 1st will be responsible for paying 1/10 of the full amount of tuition (the full amount of tuition does not include any discounts or financial aid received) for each month that the student was enrolled. If a student is enrolled for any portion of a month, the entire month’s tuition must be paid. This payment will be automatically withdrawn from the family’s FACTS account within 14 business days of the submission of the student’s withdrawal paperwork.
What about unique circumstances? I’m planning on keeping my kids at GCA until high school graduation, but what if God has other plans for my family?
We have built flexibility into the Continuous Enrollment Contract. For major life changes or unique circumstances like having to relocate 25+ miles away from Granville Christian Academy, if the school asks your family to leave, or if there is some unforeseen circumstance that the GCA administration approves, there will be no Late Withdrawal Fee.
What will the Continuous Enrollment Contract look like?
I hereby opt into Continuous Enrollment. This means that my child(ren) will keep coming back to GCA every year unless I notify the school in writing of an enrollment change.
I understand that my tuition preference will apply to all years going forward until such time as I have notified GCA of any changes or plans to withdraw my child(ren). I also understand that the tuition amount may change each year.
I understand that I have until March 15 every year to notify the school office of any changes in my plans of enrollment for my child(ren).
If I breach this contract by withdrawing my child(ren) on March 16 through July 31, I will be contractually obligated to pay a $500 Late Withdrawal Fee per child as a penalty. This fee will be automatically withdrawn from my FACTS account within 14 business days of the submission of my child(ren)’s withdrawal paperwork.
I understand that if I withdraw my child(ren) on or after August 1st, I will be contractually obligated for paying 1/10 of the full amount of tuition (the full amount of tuition does not include any discounts or financial aid received) for each month that the student was enrolled. I understand that if my child(ren) is enrolled for any portion of a month, the entire month’s tuition must be paid. This payment will be automatically withdrawn from my FACTS account within 14 business days of the submission of my child(ren)’s withdrawal paperwork.
Unique Circumstances: Granville Christian Academy recognizes that family plans change. For any unique circumstances (such as the following), families withdrawing after March 15 will be exempt from the Late Withdrawal Fee penalty:
Relocation 25+ miles away from Granville Christian Academy.
Withdrawal at the request of Granville Christian Academy.
Other circumstances approved by the Granville Christian Academy Administration.
How do I benefit from Continuous Enrollment?
By moving to continuous enrollment, you will be securing your child’s position until their graduation as we approach waitlists in several of our grades. This process also removes unnecessary hoops and stops penalizing our loyal families by saving them from going through the re-enrollment process each year for the sake of the small percentage of those who choose not to return. You will also no longer have an additional payment in the spring on top of your regular tuition payment as they will be rolled together to help with your financial planning.
How does GCA benefit from Continuous Enrollment?
By moving to continuous enrollment, our administration can make solid plans for staffing, programs, materials, curriculum and facility usage far earlier than we’ve been able to in the past. It also allows our administrative team to focus their time and energy on bringing in new applicants rather than chasing down and processing re-enrollment paperwork from returning families each and every year.